Enrolment Information Pack

Dear Parents -

Congratulations on accepting a position for your child to attend the Preschool program in the 2026 school year.

The documents and information below are provided to you via this website for quick and easy access; however, this and other information regarding our Service; the Preschool program; policies; and forms can be found on the OWNA App.

Please take the time to read and understand all the information provided to you in order to minimise confusion. Feel free to bookmark this page, if needed.

If there is anything that is unclear, please contact administration at admin@pottsvillepreschool.com or 02 6676 1448.

A. Meet and Greet with Director:

Our Director, Sofia Machado, is keen to have a meet and greet with all parents of new incoming children before the start of the 2026 school year. Parents can book a meeting directly with Sofia at a convenient time using the link below:

Book a Meeting with Sofia

This is mandatory.

B. Preschool Information:

The Orientation Movie is for Parents and it provides an overview of our program, curriculum, and an idea of what to expect from the Preschool from a parent perspective.

The Preschool Welcome Booklet provides an overall introduction into the program, and contains information on What to Bring and Wear at Preschool; Settling In; Authorisation to Collect Children; Food at Preschool; etc. Please take the time to read it to familiarise yourself with the program as the school year approaches.

The Social Story is a visual guide for pre-schoolers of what to expect at Preschool. Please print and discuss this with your pre-schooler.

Our Service follows the NSW school term and information regarding term dates, school development/pupil free dates, and school holidays can be found further below.

Orientation Movie - Preschool

Welcome Booklet - Preschool

Social Story for Children- Preschool

C. OWNA Childcare Management App:

I. LOGIN:

The OWNA App allows for educators and families to communicate easily and effectively through real time access to your child's data including images and videos, digital attendances (including time in/out & digital signatures), as well as notifications about posts, and important notices like incident reports, forms etc.

You will be sent your OWNA login username, PIN, and passcode under separate cover directly from OWNA. Please check in your junk box if you have not received this, otherwise please let us know so we can resend it.

The Parent's App Cheat Sheet is a great starting place for new families to familiarise themselves with the app and where to find different information on the App.

If you already use OWNA at another service, please see this link regarding adding multiple accounts to your profile. Multiple Accounts on OWNA

II. FORMS:

Please complete these documents as soon as possible on the OWNA App:

Nature Explorers Permission Form (if child is also attending Nature Explorers Wednesdays)
NSW Fee Relief Declaration Form
NSW Fee Relief Consent Form
OWNA Parent Consent Form
All About My Child Form
Masterclass Waiver Form (if child is also attending Masterclass Wednesdays)

Instructions on how to access the above forms on the OWNA App:

from the home screen, click on the 3 hamburger lines at the upper top left of the screen
click on Forms
click on the respective form to complete

III. WELCOME PACK:

Information contained on this page forms part of the Welcome Pack in addition to the documents outlined below. These documents can be accessed on the OWNA App. Kindly read through these documents prior to your child's first day as it contains all relevant information for a successful start to the program:

Preschool Policies
- Includes Sick Children Policy; Medical Conditions Policy; Immunisation Policy; Incident, Injury, Trauma & Illness Policy; amongst others
OWNA - All You Need to Know
- Useful information regarding Parents Signing Children In (Own Device); Updating Your Parent PIN Code; How To Read My Invoice; and submitting an Absence Notification; amongst others

Instructions on how to access the Welcome Pack on the OWNA App:

from the home screen, click on the 3 hamburger lines at the upper top left of the screen
click on Centre
click on Documents & Policies
click on Preschool Policies to view all the general policies from the service
click on OWNA - All You Need to Know to view all of the above documents

D. Start Strong Fee Relief for Community Preschools program:

The NSW Government provides fee relief to families through the Start Strong Fee Relief for Community Preschools program initiative as part of the Early Years Commitment.

Please see ‘NSW Fee Relief - FAQs’ document below for general information regarding the Start Strong Fee Relief for Community Preschools program.

Please note that the NSW Fee Relief is not related to Child Care Subsidy (CCS).

CCS only applies to services/centres that receive Federal Funding (e.g. long day care centres or family daycare). Our community Preschool is state funded and therefore we are not eligible for CCS. We do not submit attendances to Centrelink.

NSW Fee Relief - Letter to Parents

NSW Fee Relief - FAQ

E. Orientation:

I. ORIENTATION VISITS – Term 4, 2025:

It is important that incoming children feel comfortable in the Preschool environment before they commence school next year. Experiencing this environment for various days and at different times allows children to create a sense of belonging to their respective program.

Families are welcome to come to the Preschool building and have free play for short amounts of time. This is a parent guided experience. Please be mindful of the children who are already attending the Service on that day as educators' main focus will be attending to those children.

Period:
- Weeks 2 - 8 / 20 October - 1 December 2025
Days:
- Monday, Tuesday, Thursday, Friday
- 10:00 – 11:30am

You may visit as many days as you would like.

To ensure a smooth visit during our orientation sessions, please:

Supervise your child at all times during the visit. Our preschool will be in operation, and educators will be engaged with our current preschoolers.
Educators may not be able to engage in conversations or answer questions during working hours as they are focusing on the children in their care.
We kindly ask families to limit their stay to a maximum of 30 minutes to avoid overcrowding and to ensure a comfortable experience for all.

No need to book-in; however, you will need to sign-in as a visitor in OWNA on our tablet in our foyer.

II. ORIENTATION WEEK - TERM 1, 2026:

Parents are encouraged to attend the orientation sessions in Term 4, 2025 as this is a valuable opportunity to see the preschool in action, meet educators, and help children become familiar with the environment alongside their families. These visits also allow parents to understand our routines, learning spaces, and philosophy before the new year begins.

In Term 1, 2026, our orientation sessions are designed specifically for children. This time is important for educators to connect with each child individually and observe how they engage and interact with peers without the presence of parents. This helps us better understand each child’s needs, confidence levels, and social dynamics as they begin their preschool journey.

F: Financials:

To have a full understanding of our fees and levies, kindly consult the document below:

2026 Fee & Levy Schedule

G: School Term Dates, School Development Days
& School Holiday Dates 2026:

All important dates for the upcoming school year are outlined in the document below: